Effortless Member Management in Levridge Patronage and Equity

Levridge Patronage and Equity offers a robust system for managing members. There are two primary methods for creating members: manual entry or importing members via a template.

To manually enter a member:

1. As an admin click Members in the main menu and then click the + button to add a new member and the system will show the Create Member form.

2. In the member creation form, in the Account Type dropdown select either Entity or Individual. An entity is a business, like a cooperative, and an individual is a person.

3. On the member creation form, account name and date of birth are required. Date of birth is used for calculating retirement payouts. Date of birth is required even if the organization does not do retirement payouts. Any number can be used if you do not do retirement payouts. The email, phone number and mailing address are also required. The other fields are optional. Then click Save.

4. You should see your new member in the Members grid.

To import members:

1. As an admin go to My Account in the top right corner and choose Settings.
2. In System settings click Download Templates.
3. Click the Account button to download the Member template.
4. Using the template add data to the Excel spreadsheet.
5. Go to Home in the main menu and click the Add Data button in the Imports box on the Home page.
6. In the dialog that opens, select the Type you are importing which is Accounts.
7. Then click in the Choose File box to select your spreadsheet.
8. Click the Import button to bring in the members.

The import file is validated before the import is started so you can correct any issues in the file prior to the members being imported.

To create a stock with a category of equity only and assign it to a member:
If you need to run allocations and the member does not have transactions, the member will need to be associated to a stock that has a category that is only for equity. This is true for manually entered or imported members.

1. Go to Sources > click the Stock classes button

2. Click the + button and enter a Name and Description, Set the Status = Active and verify No Stock = set to true.

3. Click Save.

4. In the main menu go to Equity, click the + button to open the Add Shares dialog.

5. In Add Shares choose the member that needs the equity only stock class and in the Shares dropdown select the Equity only stock class. Set the Quantity = 1. It is important to set the Quantity to a value, otherwise the member will not get their allocation.

6. Click Save.

7. To verify, under Members, on that member, click on the ellipses and under Equity/Stocks you should see the equity only stock class.

Troubleshooting note – If you are having trouble identifying which members need to be associated with the equity only stock class, if the member is in the transactions spreadsheet and they are not in the shares spreadsheet they likely have no stock and need to be associated with the equity only stock class.