Gain Complete Visibility into Prepayment Settlement History

By Levridge staff | Published: Aug 28, 2026 | Accounting , Ag sales , Grain , Product Updates , Release Notes | read

Table of Contents

  1. Why Prepayment Settlement Visibility Matters
  2. Where to Find Prepayment Settlement History
  3. How Prepayment Settlement History Works
  4. Existing Data
  5. Key Benefits for Agribusinesses
  6. Additional Resources

The Levridge Ag Sales Prepayment Settlement History feature provides detailed, line-level visibility into every settlement and unsettlement event, creating a complete audit trail for reporting, customer inquiries, and financial traceability.

A key component of this enhancement is its ability to preserve historical data. Settlement and unsettlement records are never updated or removed, allowing organizations to maintain a reliable audit trail for customer reporting and operational analysis.

Why Prepayment Settlement Visibility Matters

Prepayments play a critical role in agribusiness operations, yet many organizations find it difficult to track how they apply against sales orders and invoices. While settlement information has historically existed at the customer transaction level, users often need more detailed visibility to understand how individual prepayment distribution lines were settled over time.

Where to Find Prepayment Settlement History

Users can access the new Settlement History functionality from:

Ag Sales > Inquiries and Reports > Prepayment Lines > Audit History > Settlement History.

Within the Audit History page, a new Settlement History tab displays all settlement and unsettlement activity associated with a prepayment voucher. Users can review detailed information including:

  • item numbers
  • sales agreements
  • settlement amounts
  • sales orders
  • invoices
  • actions performed
  • who completed the transaction.

This centralized view makes it easier to investigate customer questions, review historical activity, and support reporting requirements.

How Prepayment Settlement History Works

The new Settlement History feature captures every settlement and unsettlement activity at the prepayment distribution line to invoice line level. Each record represents a single action, ensuring a complete historical view of how prepayments move through the system. The system preserves existing records and creates a permanent audit trail that users can reference at any time.

The system automatically records activity across multiple business processes, including invoicing, returns, credits, credit and rebill transactions, manual settlements, and manual un-settlements. This ensures that every change is documented and available for future review.

Existing Data

During the upgrade process, the system creates payment settlement records for prepayments applied to invoices. It will not build the history of previously applied and unapplied prepayments, but it does capture each prepayment’s applied status at the time of upgrade.

Key Benefits for Agribusinesses

  • Provides complete line-level traceability of prepayment activity.
  • Improves audit readiness with a permanent settlement history record.
  • Enhances customer reporting with detailed settlement and unsettlement visibility.
  • Simplifies investigation of credits, returns, and rebill transactions.
  • Gives users direct access to related sales orders, invoices, and supporting documentation.
  • Preserves historical settlement data without overwriting previous records.

With Prepayment Settlement History, agribusinesses gain a clearer view of how customer prepayments are applied, adjusted, and tracked throughout their lifecycle, helping teams improve transparency, reporting accuracy, and operational confidence.

Additional Resources